Technology Committee

 

Meeting Minutes

Columbia College

March 5, 2009 – Tamarack Hall Staff Room

 

 

Attending:  Gary Mendenhall, Connie Mical, Brian DeMoss, Melissa Colon, Brian Greene, Robert Gritz, Marnie Shively

 

Absent:  ASCCC President, Craig Johnston, Donald Smith, Karin Rodts, Kelley (KC) Marshall, Mike Torok, Nathan Rien, Susan Vegter-Slape, Wendy Link, Ida Ponder

 

 

  1.   Standing Reports

a.       Web Focus Group Update – Brian DeMoss

·         Within the next couple of weeks the web folks will start building the new Columbia College website in OmniUpdate.  Once Wendy Link and Brian receive OmniUpdate training they will be visiting departments to begin training, initially selecting the Library and possibly one other department to trial-train.  Melissa Colon asked to be included as a trainer also. 

·         There will be no further updates, etc., to FrontPage after April 15, so it is important for all to continue serious transitioning to OmniUpdate. 

·         Brian D. expects to present new home page to College Council Friday, March 6, along with the final secondary page.

       

ACTION NEEDED:  Brian DeMoss will present new home page and secondary page to College Council March 6.

 

b.       Distance Education (DE) Update – Melissa Colon

·         The cohort training is moving along well. 

·         There will be a Blackboard Lunch & Learn orientation March 18 for all full and part-time classified employees.  At Connie Mical’s request, this invitation will be extended to all classified managers as well.  DE Committee will be asking CSUEB to give training in May to offer more intense Blackboard training for advanced users. 

·         It is also planned to offer general SharePoint and CCCConfer training. 

·         Melissa will begin related planning for developing cohorts, etc. for fall semester 2009.

 

c.        Title III – Connie Mical and Brian DeMoss

·         The Online Services Developer position has been reopened and will close for the second time next week. 

·         Brian has been obtaining equipment quotes for classrooms to be developed in accordance with the Title III grant. 

·         It was suggested that technology training be offered to instructors before being assigned to the technology-enhanced classrooms, and to all faculty generally so they are fully informed of the technology available to them.

·         Gary Mendenhall suggested and Connie Mical concurred, to order a SmartBoard to be installed in the Instructional Technology Center (ITC) for training.  Brian will notify Melissa once he and Wendy are ready to offer training.  Brian will obtain a quote for ordering three SmartBoards. 

       

ACTION NEEDED:  Brian to obtain a quote for purchasing three (3) SmartBoards.

        ACTION NEEDED:  Brian to notify Melissa when training presentation will be available to faculty.

 

d.        I.T. Update

·         In April our connection to District office will be increased to 1 GB.  There will be a very brief interruption of service by AT&T, and it will most likely take place over a weekend.  

 

 

I.T. Update - continued

 

·         Starting this summer is a conversion of the entire network to VoIP (Voice over internet protocol).  There continues to be questions related to Columbia students’ access to the Help Desk.  Columbia students are required to call a local number whereby a recorded message informs them they must call a toll number.  This

impacts our students.  Brian will continue to attempt to resolve this issue and will bring information back to the  next technology meeting. 

·         The student wireless is being publicized and will be switched over completely at the beginning of summer.

·         Brian is revising the Purchase Plan to reflect the college’s planning documents.  Once this is completed, Brian      will bring the new Purchase Plan back to the Technology Committee.

 

ACTION NEEDED:  Brian will work with District to resolve the Help Desk issue and bring information back to the next Technology Committee meeting.

ACTION NEEDED:  Brian will continue to finalize the new Purchase Plan.

 

  1. Other – Gary Mendenhall

Continued review of the Technology Plan is planned.  Any recommendations and upgrades will be discussed at the next few meetings.

 

ACTION NEEDED:  Gary Mendenhall to continue review of the Technology Plan at future meetings

 

  1. Next Meeting Date:  Thursday, March 19, 2009, Tamarack Hall Staff Room