Meeting Minutes

Columbia College

February 8, 2007, Manzanita Conference Room

Attending: Gary Mendenhall, Marty Gang, Cass Larkin, Kelley Marshall, Robert Gritz, Ida Ponder, Wendy Link, Don Smith

1. ITC Report – Melissa Colon

Melissa is attending an Academic Wellness Educators (AWE) meeting. No ITC report was given.

2. Web Focus Group Report – Marty Gang

No report given.

3. Technology Plan and Summary of Recommendations

The Technology Plan and Summary of Recommendations will to be revised and updated by the end of this semester using the following procedure:

1. Marty Gang and Cass Larkin will serve as project editors.

2. With the Table of Contents already divided into specific sections, responsibility for revision is assigned to section editors.

3. Gary will compose a short memo asking section editors to address their specific area by responding in four (4) ways:

• Current issues and trends in their area
• Accomplishments (if appropriate review Summary of Recommendations from last year)
• Future needs
• Recommendations for 07/08 Summary of Recommendations document

4. Email or hard copies of sections will be extracted and sent to the assigned section editors along with Gary’s memo

5. Revised sections will be returned to Marty Gang.

6. The revised Technology Plan and Summary of Recommendations will be submitted to College Council at the April 6 meeting.

The Technology Committee will add a recommendation in our Summary of Recommendations 07/08 stating we would like to include two additional sections, Student Learning and Institutional Operations, in the Technology Plan. This will more directly address technology across campus. Each unit will be asked to address their area using the same criteria as mentioned in 3.A.4. There will be future discussion as to how this information will be integrated into that document. During Fall 2007, the Committee will bring back the 07/08 Summary of Recommendations as a starting point to develop agenda items for the forthcoming year.

ACTION NEEDED: Gary to compose a short memo to section editors asking for their response which is to be sent along with emailed or hard copies of sections.

RECOMMENDATION: The Technology Committee will include a recommendation in the 07/08 Summary of Recommendations which will be more inclusive in addressing technology across campus, specifically technology in the areas of Student Learning and Institutional Operations.

4. Progress on WebCT Orientation Location

The District will assist Columbia College and Modesto Junior College with the purchase cost of WebCT. It was noted WebCT has been purchased by Blackboard so one will see more Blackboard-like branding. It was suggested that we begin addressing WebCT as a course management system rather than identifying a specific product.

Gary would like to discuss training for Summer 2007 and Fall 2007 at the next Technology Committee meeting. We need to determine what kind of training will be done, who will do the training and what the topics will be. Marty stressed that, along with faculty training in May and August, there is a great need for student training. Appropriate staff will need to review what Columbia College can offer to first-time students by way of a clinic, a drop-in or an online class. Ida Ponder stated training was discussed at a recent Distance Education (DE) meeting. She stated there may be drop-in training the first two weeks of school for students. It was planned that dates and times for online course training would be listed in the fall schedule. Gary will ask Melissa Colon to share information from the recent Distance Education Committee meeting regarding potential training, and stated it’s critical this is discussed at the next technology meeting. If related information is to be included in the fall schedule, there is a drop-dead date for faculty input, February 20, which must be met. Wendy Link suggested minutes from the Distance Education Committee be posted on the web.

The Technology Committee also needs to address mandatory video conferencing training. Faculty using Fir 2 will need to be trained before using the classroom. Wendy mentioned Technology Services needs to be made aware of classes offered in Fir 2 so the department is available to provide support, and Kelley Marshall of DSP&S also requests involvement in order to provide captioning.

ACTION NEEDED: Melissa to formulate a recommendation to present at the next Technology Committee meeting which suggests ways WebCT training/orientation for students could be completed.

5. Procurement Procedure Revision by Technology & Media Services

The Procurement Procedure is now complete. Institutional Operations has adopted the Technology Procurement Procedure across campus using the “blue form” which is sent to Technology Services for review prior to purchasing.

6. Other

Regarding the policy and the use of emails for announcements, the term Everyone at YCCD still appears on email. Gina Rose has informed Marty this issue will be further discussed with appropriate staff before removing entirely.

ACTION NEEDED: Marty was requested by the Technology Committee to check with Gina Rose on current status of this issue.

Future Agenda Items

Distance Education Report – Melissa Colon (New ongoing)

Training for Summer 2007 and Fall 2007

Fir 2 – Faculty mandatory training/video conferencing equipment

Future Agenda Items-Fall 2007

Summary of Recommendations 07/08-Use document as starting point to develop agenda items for new year