Meeting Minutes

Columbia College

February 5, 2009 – Tamarack Hall Staff Room

Attending: Brian DeMoss, Wendy Link, Robert Gritz, Gary Mendenhall, Ida Ponder, Melissa Colon

Absent: ASCCC President, Brian Greene, Connie Mical, Craig Johnston, Donald Smith, Karin Rodts, Kelley (KC) Marshall, Marnie Shively, Mike Torok, Nathan Rien, Susan Vegter-Slape

1. Standing Reports

a. Web Focus Group Update – Brian DeMoss

· Columbia College website templates are being updated by Brian Hill, YCCD Webmaster. Brian DeMoss should receive them this week.

· Homepage access will be limited to Brian D., Wendy Link and the new online services developer. Faculty will have access to the editable content areas on their own page if desired.

b. Distance Education Update – Melissa Colon

· The Distance Education Committee conferred with CSUEB recently to discuss a partnership between the two colleges which would enable our students to continue their education locally by obtaining bachelor and master degrees via online education.

· Brian D. suggested the D.E. Committee and College Council meet on alternate dates so more staff can attend the distance ed. meetings.

· There was discussion regarding cohort participation and online course development final deadlines being either the end of spring 2009 or September 1. The D.E. Committee will further discuss this.

· Melissa has prepared a handout detailing Blackboard with plans to visit various areas in order to infuse information. In the near future, she plans to visit the Library for orientation and training at their request.

c. Title III – Brian DeMoss

· Melissa reports Title III is an ongoing process of investigation and planning with many details to work through.

· Wendy Link has been working with Beccie Michael and the Development Office in creating a new web page.

d. IT Update – Brian DeMoss

• District has recently spent $5,000,000, to upgrade the network and give Columbia voice over IP (internet protocol) phone capability. It’s expected this project will begin the end of this term or summer. Wendy Link mentioned the voice over IP will be taking up the only network port in a classroom eliminating the possibility of other equipment use. Brian D. says YCCD will need to wire additional ports as we roll forward with the new system which would allow for additional equipment use in the classrooms. Gary Mendenhall suggested Brian D. brings this situation to the forefront so District IT is aware of our expectations.

ACTION NEEDED: Brian D. will discuss the need for additional ports in the classrooms with District IT.

· District has an unlimited license for SharePoint Designer. Software is available from Brian D. and Melissa Colon. Future software training is planned.

• At the recent YCCD Technology Committee meeting it was mentioned MJC has been discussing a new purchasing process with District Purchasing. They are suggesting all software and technology requisitions, once they reach Purchasing, be forwarded through an approval process to Technology for further review. Columbia has not been involved in the original discussions, but Brian has asked that we be included in future discussions regarding this matter.
• There was discussion attempting to define a process which could be used for aligning classrooms with technology capabilities of the individual labs.

2. Equipment Purchase Plan – Brian DeMoss

Brian D. presented the Equipment Purchase Plan to Technology Committee members. It was discussed and agreed ATTC computers will be trickled down to meet needs of lower priorities as noted on the plan. While there is a possibility new laptops will be purchased for ITC, it was discussed that ITC retain current laptops as well and not become part of the trickledown effect. These will prove useful and be made available for any faculty use/training that occurs off campus. Brian D. will make necessary changes to the Purchase Plan and forward to Gary who will then send to the committee members to review for the next two weeks. Gary will ask for consensus at the February 19^th meeting and then take the plan to College Council.

ACTION NEEDED: Brian DeMoss will make changes to Equipment Purchase Plan as discussed and forward to Gary Mendenhall.

ACTION NEEDED: Gary Mendenhall will send out for two week review to all Technology Committee members and ask for consensus at the February 19, 2009 meeting. At that time, Plan will move forward to College Council.

3. ITC Equipment Plan – Melissa Colon

Melissa has prepared and presented the ITC Equipment Plan.

4. Next Meeting Date – February 19, 2009 (Cancelled 2/18/09)