Meeting Minutes
Attending: Rick Rivera; Josh Bigelow; Gary Mendenhall;
Brian DeMoss; Robert Gritz; Melissa Colon; Ida Ponder; Brian Greene; Don Smith;
Connie Mical; Wendy Link; Susan Vegter-Slape; Cass Larkin; Michael Torok
1. Distance Education (DE) Update
Planning for the future, Gary Mendenhall suggests the
Technology Committee will need to consider how the Distance Education Plan and
the Technology Plan might be integrated since they are dependent on each
other. This integrated document would be
useful for future accreditation visits. The
DE Plan will be emailed to all Technology Committee members for their review. Comments are to be sent to the DE Committee
before
The DE Committee meets with Pat James, the distance
education consultant, to finalize the plan February 27.
NEEDED ACTION:
Doris Goldson will email DE Plan to Technology Committee members for their
review.
2. IT Plan Update
The Technology Committee will form a consensus and
prepare to adopt the Final Draft Technology Plan,
NEEDED ACTION:
Wendy to create a direct link to the Technology Plan and Doris will notify Committee
members it is ready for review.
3. Student Email
Brian DeMoss is forming a committee whose purpose is to
promote student email campus-wide to students, staff and faculty. A good awareness campaign is important so all
students, staff and faculty will be aware of the process. Information rollout is targeted for Fall
Semester, 2008. It is important staff be
trained on accessing student email. The following trainings were suggested:
- Melissa Colon and Ida Ponder will coordinate student
email training with other technology training in May and August for staff
and faculty.
- One training will be offered on a Friday before school is out.
- Flex activity will be coordinated by Brian D. and
Melissa for the Friday following Fall 2008
in-service.
- Gary Mendenhall will plan adjunct training during
in-service.
NEEDED
ACTION: Melissa and Ida will coordinate
May/August training and one training to be offered on a Friday before school is
out.
NEEDED ACTION: Brian DeMoss and Melissa will coordinate flex
activity
NEEDED ACTION:
Brian Greene asked about acceptable guidelines for
faculty-appropriate use on what can and cannot be sent via the student email
system. Connie Mical will provide
guidelines from the Family Educational Rights and Privacy Act (FERPA). It was discussed asking District to further
research acceptable guidelines.
NEEDED ACTION: Connie will provide guidelines from FERPA at
the next meeting.
NEEDED ACTION: Gary or Brian will ask District to research
additional acceptable guidelines.
4. Front Page/Faculty Web Pages
YCCD is moving away from using Front Page. If new web design software is pursued, it
will need to be determined who will have responsibility for purchasing software
and licenses. The Technology Committee
gave this item a priority Level #1 on the
NEEDED ACTION: Brian DeMoss will request web page design be added
to the February 28 YCCD technology committee agenda.
NEEDED ACTION: Brian DeMoss will request the YCCD Technology
Coordination Committee add Don Smith to their committee roster.
5. Computer Replacement Plan (CPR)
Gary Mendenhall suggests the CPR process be further
reviewed. It was determined to possibly
consider a new process for creating staff and faculty computer replacements. Connie suggested the CPR be reviewed each
spring. Fred Grolle will be asked to
attend technology meetings whenever the CPR is discussed.
6. Next Meeting Date:
7. Future Agenda Items:
Distance Education Plan
Technology Plan
Student Email – Appropriate Use Guidelines and other
related discussion
Computer Replacement Plan
Announcement Update: Connie Mical
reports the flyer is available for the permanent Director of Technology and
Media Services position. The position
closes March 14. Job announcements have
been distributed at