Meeting Minutes

Columbia College

December 6, 2007 – Community Education Room

Attending: Gary Mendenhall; Melissa Colon; Ida Ponder; Kelley Marshall; Josh Bigelow; Mike Torok; Marty Gang; Wendy Link; Brian Greene; Cass Larkin; Robert Gritz; Don Smith; Connie Mical; Susan Vegter-Slape

Guest: Chris Martin, Chief Technology Officer, Northwest Univ., Washington, and Technology Consultant for Columbia College

1. Distance Education Update – No report

2. Discuss CC’s technology priorities – to submit to District IT for inclusion in their strategic planning

YCCD has asked Columbia College and Modesto Junior College to develop a list of technology-related prioritized strategic goals. The District will use this list to plan how they might best assist us and establish their priorities district-wide. Columbia College will formulate prioritized technology strategic goals using the Draft Technology Plan. Following is the initial list of strategic goals the committee feels requires District involvement. Refer to the Draft Technology Plan (December 7, 2007) for complete statement of items. Levels of importance are listed as:

Ø Level 1, High-Must have

Ø Level 2, Medium-Should have

Ø Level 3, Low-Nice to have

TECHNOLOGY AND MEDIA SERVICES

7c. Importance: Level 1 (The Director of Information Technology & Media Services referenced as a key decision-maker for all campus technology-assisted solutions.)

8. Importance: Level 1 (Increase wireless infrastructure installation and support across campus to leverage access in non- traditional areas in support of the enhanced gathering areas listed in the Campus Master Plan and other areas on campus without access to campus provided technology.

TECHNOLOGY REPLACEMENT, UPGRADE AND MAINTENANCE

1. Importance: Level 1 (Equipment must be replaced on a regular cycle to maintain a proper standard level of service to end-users.)

6. Importance: Level 1 (Standardized adoption of accessibility software necessary to ensure compliance with federal and state regulations.)

7. Importance: Level 1 (Upgrades and new applications should be evaluated for functionality, system requirements, investment value, and feasibility of cross-platform operation.)

NETWORK AND TELECOMMUNICATIONS

1. Importance: Level 1 (The College’s telecommunications network will continue to support the College’s mission by providing opportunities for teaching and learning with access to the voice, video and data network.)

2. Importance: Level 2 (Streaming video is fast becoming a standard in some industries and our College data and video network needs to be in place to support such bandwidth intensive applications.)

4. Importance: Level 1 (Enhancement of the wireless pilot project to become a full production system utilized available to all faculty, staff, students and guests of Columbia College.)

COMMUNICATION AND COLLABORATIVE RESOURCES

1. Importance: Level 1 (Columbia College will continue to participate in district discussions concerning decisions and improvements throughout the evolution of our email system.)

3. Importance: Level 3 (Investigation and piloting of alternate communication protocols should be investigated.)

REMOTE ACCESS OF TECHNOLOGY RESOURCES

1. Importance: Level 2 (Virtual Private Networks (VPN) connectivity will be maintained and, as appropriate, extended to identified and trained staff and faculty.)

2. Importance: Level 2 (Investigation into portal technologies to allow for web access to institutional systems.)

WEB SITE ACCESS AND DEVELOPMENT

2. Importance: Level 1 (Recognizing that web is an essential 24-hour, seven day-a-week service, the District must invest in additional backup hardware, software, server security and staffing to ensure local needs are met in a timely fashion.)

3. Importance: Level 2 (Columbia should continue to work with the YCCD programmers to customize our program interfaces to integrate our Web services with our student information system.)

4. Importance: Level 1 (Update site for the use of a content management system and train faculty and staff on the use of the system for maintenance and updates.)

BUSINESS CONTINUITY AND DISASTER RECOVERY

1c. Importance: Level 2 (Off-site storage of monthly or semi-annual data should be placed at the YCCD Central Services area and another suitable off-site location identified.)

2. Importance: Level 1 (Formulation of business continuity requirements for critical business operation centers … during an emergency or crisis.)

3. Other – CHANGES/REVISIONS NEEDED TO TECHNOLOGY PLAN (November 24, 2007)

The Committee has asked technology consultant, Chris Martin, to make revisions/additions/deletions to the following items in the Columbia College Draft Technology Plan, Fall 2007 (November 24, 2007).

TECHNOLOGY REPLACEMENT, UPGRADE AND MAINTENANCE

7. Add statement to reflect: Columbia College should provide YCCD with an approved software/platform list which will include such as SARS, SIRSI, VEMS, etc. to ensure compatibility.

NETWORK AND TELECOMMUNICATIONS

Add statement to reflect: Within this area, a statement/clarification should be made regarding CC bandwidth needing to be actively metric to ensure our needs are met and that expansion is done on a systematic basis at district level.

DISTANCE EDUCATION

1. Add phrase relating to support of the Distance Education Plan.

Delete items 2-3-4-5-6

WEB SITE ACCESS AND DEVELOPMENT

4. Delete “Omni Update” and “FrontPage” terminology

LIBRARY AND LEARNING RESOURCES

Delete items 1-2-5-7-8-11-12-13

ASSISTIVE TECHNOLOGY

1. Change “should” to “will” – revise wording to read “The College will access and maintain”

3. Delete item #3 relating to accessible signage

Add: Statement to reference “District-led initiatives will be followed.”

FACILITIES

Add: Statement referencing technology surveillance systems referenced in the Security Master Plan.

NEEDED ACTION: At Committee’s request, Chris Martin will make the needed revisions to the Draft Technology Plan (November 24, 2007).

Gary Mendenhall will compile the strategic goals as discussed and using the newly revised Draft Technology Plan (December 7, 2007), will distill the information down to a concise list.

Gary will forward the list to Technology Committee for review and then present to Gina Rose, YCCD.

4. Next Meeting Date: Thursday, January 31, 2008, 1:00-2:00 pm, Community Education, Manzanita Building

5. Future Agenda Items – Not discussed