Minutes

November 2, 2006 – MCR

Attending: Gary Mendenhall, Wendy Link, Ida Ponder, Brian Greene, Marty Gang, Kelley Marshall, Ryan Brady, Fred Grolle, Don Smith, Robert Gritz, Melissa Colon, Doris Goldson (recorder)

1. Membership and Chairs

It was clarified the Technology Committee is a subset of and responds to the College Council with recommendations and suggestions. Gary would like to adopt the membership list which reflects an Administrative Chair, Faculty Co-Chair and an Administrative Pro Tem Co-chair. With several important issues on the horizon, Gary feels it is important to have two co-chairs, as well as the Administrative Chair, to keep issues flowing through the committee and allow continuity and provide for timeliness. Gary asked the records show the committee approved the format as presented.

2. ITC Report – Melissa Colon

According to Melissa, there will be no planned Friday IT sessions in November, but rather drop-in times only from 2:00-4:00 pm.

3. Flex Online – Marty Gang

MJC is developing a project which will enable instructors to complete flex activities online. Flex activities are offered to faculty only. It is being programmed so each faculty member has an individual account and the capability to complete the flex information online. Marty explained MJC online flex activities are structured and programmed at IT/YCCD, but the actual data is maintained by an MJC employee. Columbia instructors have asked about availability on this campus as well. When MJC’s project is completed Columbia will analyze the project and may offer a trial period of use to a pilot group of CC faculty members. This project would also be presented to the Staff Development Committee for their review. Secondly, if Columbia decides to proceed with implementation, it will be placed on a future Technology Committee agenda for further discussion involving staffing requirements needed to input and update flex activity data, in what capacity this project may be placed online, etc.

4. Web Focus Group Report – Marty Gang

The Web Focus Group will meet three more times plus a final meeting. Recommendations on how to handle accessibility, design, policies and procedures and guidelines will be submitted to the Technology Committee the first of next year. The group is currently setting up the “website blueprints.” Design and process will be discussed in the future.

5. Computer Plan

Gary has asked for Computer Plan replacement suggestions and plans to take the committee’s recommendation forward to Dennis Gervin. Marty and Fred distributed a revised Computer Plan dated November 2, 2006 (see Computer Plan attached). The left side of the document lists everything the college campus sites currently need. The right hand side lists preferred options for purchase recommendations.

NEEDED ACTION: With committee consensus, Gary will move forward with Computer Plan Option #1, to include *replacement of 81 new Library computers, and present to Dennis Gervin as follows:

Option #1 (Preferred Option)

• Replace Sequoia 8 (28 computer systems) 28 x $1800. ea. = $ 50,400.
• Replace ATTC (21 computer systems) 21 x $1800. ea. = $ 37,800.
• Add RAM to 81 existing Library computers 81 x $97.00 ea. = $ 7,857.
• * Replace 81 Library computer systems 81 x $1270. ea. - $102,870.

• Move 27 of the above computers to Calaveras Center
• Distribute 22 of the above computers with LCD monitors to replace existing computers locations yet to be determined
• Distribute 81 existing Library computers with added RAM to locations yet to be determine

ü Cost per new unit (Seq. 8 and ITTC) is approximately $1800. incl. tax with appropriate configuration

ü RAM cost is $97.00 per Library computer (bringing computers to 512 MB)

ü Cost per new Library computer system is $1270. incl. tax

6. Faculty Computer Lab Survey

At the previous meeting Gary asked Marty and Wendy to develop a survey which will help the committee assess which instructors have a need, what the need is and what kind of need exists. Copies of the survey were distributed. It was determined the survey should also identify the person completing the form. The survey is now ready for faculty dissemination. Following is a link to the survey for your review.

http://old.gocolumbia.edu/computer_use_survey.htm

NEEDED ACTION: Gary will send email to all p/t and f/t faculty with a survey link requesting their participation.

7. Technology Purchase Recommendations, 2006-07

Gary asked Marty to begin developing a list of needs for technology and also Technology & Media Services.

Also discussed was a possible purchase of a mobile computer lab with an estimated cost of $55,000. Using the survey tool mentioned in item #6, it should be possible to better assess this need. It was stated the mobile lab has a shelf life of approximately 2 ½ years and faculty would need to provide maintenance.

NEEDED ACTION: Gary will bring a list of technology and Technology & Media Services needs to the next Technology Committee meeting for review.

8. Other

a. Marty discussed the issue of Columbia staff receiving emails sent to “Everyone at YCCD” when they are actually intended for Central Services staff and the possible misunderstanding of that term. He will send a recommendation to Gary asking for a discussion item to be added at the next YCCD Technology Meeting requesting a change in terminology.

b. Gary will ask YCCD Technology Committee to forward minutes to him so he can share district-wide technology information with the CC Technology Committee.

NEEDED ACTION: Gary will bring up the above issues at a future YCCD Technology Committee meeting

c. Next Technology Committee Meeting: Thursday, November 16, 2006, 1:00-2:00 pm, Sequoia 7