Meeting Minutes

Columbia College

October 25, 2007– Community Education Room

Attending: Gary Mendenhall; Marty Gang; Melissa Colon; Kelley (KC) Marshall; Laurie Sylwester; Wendy Link; Don Smith; Cass Larkin

1. Computer Replacement Plan Approval for College Council

Marty Gang added (*) two more line items to be included in the next replacement cycle bringing the total to seven items. It is recommended that the following are replaced or added during the next replacement cycle:

• 21 computers for Fir 1 Lab
• ITC computers after consultation with Melissa Colon
• 40 Library student use computers
• 34 computers from Tier III
• 3 network servers
• * New - 11 laptops for Media Services – classroom use

· * New - 40 monitors to replace all CRTs

Marty will prioritize (and review costs) of the Technology Team needs. He will present these at the next meeting. Gary will provide Marty with the funding matrix and parameters regarding lottery and block grant spending.

NEEDED ACTION: Marty will present Tech Team needs at next Technology meeting.

Gary to provide Marty with funding matrix and parameters.

2. ITC Report – Melissa Colon

Melissa Colon asked Marty for assistance with decision-making for purchasing new computers in ITC. Melissa will research software and work with Marty to virtualize desktops.

3. Distance Education Report – Melissa Colon and Marty Gang

The Distance Education Committee is working (1.) with a grant writer developing a Title III grant and (2.) working with Pat James, a consultant hired by Columbia, who is writing a Distance Education Plan for the College. The Distance Education Plan needs to be in place before the Title III grant can be completed. Marty suggests the DE Committee create its own set of timelines. The DE Committee will be meeting during a CCC Confer with Pat James on October 31. The Distance Education Plan Draft, the Distance Education Handbook for WebCT and the Technology Mediated Instruction (TMI) form will be reviewed. These three documents will be sent to members of the Technology Committee for their information.

When the IT Plan becomes available, it will be distributed to the Technology Committee for review and comments and then submitted to the College Council. The Council will review and return the IT plan to the Technology Committee with the Council’s approval or suggestions for improvement. When received, the Committee will begin work to meet suggested timelines contained in the newly written document.

Much discussion revolved around video conferencing and online instruction and whether video conferencing was still current technology. A decision needs to be made whether or not we include video conferencing or not as part of our distance education. Once that decision is made, discussions will need to continue regarding resources, etc. Another concept to consider is placing technology into classrooms where it will be fully utilized. The statement was made that the time to make decisions about rooms are before the rooms become available. It was decided by the Technology Committee a statement should be developed and submitted regarding room status and availability. Marty agreed to articulate a transition plan which will be shared with the Technology Committee and then submitted to the Facilities Committee and Administrative Council

NEEDED ACTION: Marty to develop a statement regarding room availability

4. Next Meeting Date: November 8, 2007, 1:00 – 2:00 pm, Tamarack Hall Staff Room