Minutes
Manzanita Conference Room
Members Attending: Gary Mendenhall; Ida Ponder; Susan
Vegter-Slape, Wendy Link; Brian Greene; Marty Gang; Ryan Brady; Robert Gritz;
Donald Smith; Melissa Colon; Doris Goldson (recorder)
1. ITC Report – Melissa Colon
- ITC has ordered four new high-end computers and
software. Three computers will trickle
down to other areas/staff.
- The synthesizer currently located in ITC will be moved
to John Carter’s area which will create the space needed for computer placement.
- Melissa announced the Distance Education
Committee will be meeting soon with
- Faculty members have reported problems in setting
up initial WebCT orientations for online students. A space needs to be defined on campus
for the one-time orientation each semester. There was discussion exploring
various areas on and off campus.
The solution is to
find available space that will allow orientation in demonstration mode.
ACTION NEEDED:
ACTION NEEDED:
2. Web Focus Group Report – Marty Gang
The Web Focus Group next meets Tuesday, January 23,
and guidelines are in the process of being developed. The final report of web guidelines will be
submitted to the Technology Committee in February.
3. Technology Purchase Plan, 2006-2007
Gary Mendenhall discussed changes and improvements in
the CC Technology Spending Plan. Since
typically we do not receive funding in the fall, we are currently ahead of the
usual planning cycle. When the future planning and recommendation
process begins for FY07/08, we will plan as if funding will once again be
received in the fall.
4. Procurement Procedures
The Technology Committee has previously discussed the
purchasing of technology-related equipment and the submission of those specific
purchase requests to Technology & Media Services for review only. The current Procurement Procedures process,
as distributed at the Technology Committee meeting, has been approved by the College
Deans and Dr. Dennis Gervin. This
process calls for the “blue sheets” to be sent to Marty Gang for review before
requisitions are actually input into Datatel.
Technology & Media Services will provide a three-day-turn-around
review. After additional discussion, it
was determined Technology & Media Services would like to further refine the
Procurement Procedure terminology. Revisions
will be presented to the Technology Committee at the next meeting. The entire procurement process will be
evaluated at a future date.
The conversation segued into discussion regarding
maintenance of the Software Plan.
ACTION NEEDED: Technology/Media Services will further
refine the Procurement Procedure and present revisions to the Technology
Committee at the next meeting.
ACTION
NEEDED:
5. Contracting Student Assessments to
Offshore Entities
Gary attended a recent CCCAOE (California Community
Colleges Association for Occupational Education) Board Meeting The agenda was to
plan workshops for their Spring Conference.
There was a proposal presented whereby some colleges were seriously
looking at outsourcing student assessments for online instruction. CCAOE determined this workshop would not be
presented at their Spring Conference.
6. Policy on the Use of E-mail for
Announcements – Susan Vegter-Slape
Susan Vegter-Slape discussed limiting e-mail
announcements between
ACTION
NEEDED:
7. Scheduling of Technology Classrooms
Two things need to be considered when scheduling
technology classrooms: (1) Faculty needs,
and (2) Who are the users of that technology?
It was suggested each technology classroom be identified with appropriate
technology users being scheduled into those rooms. There is $25,000. set aside to create smart classrooms. This specific funding can be rolled forward
to the next fiscal year if necessary. Currently
there are three areas/committees looking at the technology classroom
situation. It is believed Kathy Schultz
has taken this issue to the Academic Senate and the Facilities Committee is
also looking at room scheduling.
ACTION NEEDED:
8. Summary of Recommendations
The Technology Plan and Summary of Recommendations
(current version is available online) will be treated as a first priority by
the Technology Committee. The Technology
Committee is to begin the process of revising the Technology Plan. Using the revised document, the Committee
will then revise the Summary of Recommendations. Technology & Media Services will discuss
a plan and the next steps necessary to begin this editing procedure and will
present a recommendation at the next Technology Committee meeting.
ACTION NEEDED: Technology & Media Services will devise a
procedure to begin revision of the Technology Plan and Summary of Recommendations and present
their plan at the next Technology Committee meeting.
Future Agenda Items:
1. Revision of Technology Plan and Summary of
Recommendations
2. Progress on WebCT Orientation Location
3. Procurement Procedure Revision by Technology
& Media Services
4. Software Plan Review
Next Meeting
Manzanita Conference Room