Technology Committee

 

Meeting Minutes

Columbia College

April 2, 2009 – Tamarack Hall Staff Room

 

 

Attending:  Brian DeMoss, Connie Mical, Nathan Rien, Wendy Link, Robert Gritz, Gary Mendenhall, Melissa Colon, Ida Ponder

 

Absent:  ASCC President, Brian Greene, Craig Johnston, Donald Smith, Karin Rodts, Kelley (KC) Marshall, Marnie Shively, Mike Torok, Susan Vegter-Slape

 

  1.  Standing Reports

a.       Web Focus Group Update – Brian DeMoss

·         Conversion of web pages will begin soon. 

·         OmniUpdate migration will take place in fall 2009.

·         There will be OmniUpdate adjunct training and flex day faculty training

·         Training will be available in ITC

·         Brian D. and Wendy Link will provide one-on-one training.

               

b.        Distance Education – Melissa Colon

·         The Distance Education Committee recommends Fir 3, Oak 9 and ITC as the first classrooms to receive technology upgrades under the Title III grant. 

·         The Technology Committee is in consensus that Fir 3, Oak 9 and ITC will become the first technology-upgraded classrooms which may include a SmartBoard, video projector, computer, document camera and sound system (where applicable).

 

NEEDED ACTION:  Melissa Colon and Kasey Fulkerson to begin Title III equipment purchases next week.

 

c.         Title III – Connie Mical and Brian DeMoss

·         Title III is moving forward and objectives of the grant are being met.

·         The next area of focus will be developing online services. 

·         First round of equipment will be purchased and installed by fall. 

·         Interviews are being scheduled for the Online Services Developer position. 

·         Melissa is in the process of strategizing the next round of cohorts. 

 

d.       I.T. Update – Brian DeMoss

·         Gary Mendenhall distributed a draft copy of Use of Official Student E-Mail Addresses as developed by YCCD Informational Technology with discussion following.  This document will be emailed to Dr. Joan Smith/Coni Chavez (to include on next Administrative Council agenda for distribution and discussion), Dr. Dennis Gervin and Connie Mical.  All comments should be directed to Brian DeMoss who will forward the composite to Gina Rose. 

 

NEEDED ACTION:   Brian DeMoss will email the document, Use of Official Student E-Mail Addresses, to Dr. Joan Smith/Coni Chavez, Dr. Dennis Gervin and Connie Mical for their information, and ask Coni Chavez to include distribution and discussion of such on the next Administrative Council agenda.         

 

·         The Columbia College website now includes an informational item under What’s New regarding student email information. 

·         Brian D. delivered an additional server to Columbia from YCCD.  This will be between our firewall and all internet traffic on campus.  It is a security appliance which allows us to choose select areas to pull out of the traffic including peer-to-peer communication (music and movie sharing sites), pornography sites, advertising, etc. 

·         Wendy suggested checking with faculty and the librarian regarding a possible censorship issue related to pornography. Brian said I.T. has the ability to refine internet traffic down to a lab level.  Different types of pornography content have been categorized which means I.T. will be able to turn off pornography without turning off educational nudity, etc.  The Library may receive one level of traffic while the ITC retains another.  

·         All peer-to-peer traffic will be stopped because it is illegal. 

·         Gary Mendenhall suggests a policy be included in the upcoming revision of the Technology Plan related to internet traffic.

 

NEEDED ACTION:  Gary Mendenhall advised a policy related to internet traffic be included in the upcoming Technology Plan revision.

 

  1.  Technology Purchase Plan Process – Brian DeMoss

·         Attached is the Technology Purchase Plan as developed by Brian DeMoss for which the Committee has set priorities and reached consensus.

·         An agreed upon item at this meeting, but one that is not yet reflected on the attached plan, are the priorities set for ITC Technology Upgrades.  The purchase of six (6) laptops should be reflected as Priority A and two (2) computer upgrades should be corrected to read priority B.   

·         Gary will present the new revision of the Technology Purchase Plan along with the newly established ITC priorities to Dennis Gervin.

 

NEEDED ACTION:  Gary Mendenhall will present the Technology Purchase Plan with above mentioned revision to Dennis Gervin.

 

  1.  Next Meeting Date – Thursday, April 16, 2009