Meeting Minutes

Columbia College

February 22, 2007, Manzanita Conference Room

Attending: Gary Mendenhall, Marty Gang, Melissa Colon, Ida Ponder, Wendy Link, Don Smith, Kelley Marshall, Brian Greene, Robert Gritz, Doris Goldson (recorder)

1. ITC Report – Melissa Colon

Melissa reports that four new computers have arrived and Ryan will be doing installation. This will create nine video capable workstations in the ITC. To provide the needed room, the closed captioning and music equipment will be relocated to other areas on campus.

2. Distance Education Report – Melissa Colon

Melissa, as chair of the Distance Education Committee, will forward all future Distance Education meeting minutes to Wendy Link for posting on the web.

3. Web Focus Group Report – Marty Gang

Marty discussed the redesign of the MJC website with an MJC member of the YCCD Technology Committee. MJC estimates the cost of their redesign will be $80K -85K. An option for Columbia College is to tag onto MJC and have individualized Columbia College templates created at a cost of approximately $18K-20K. Marty expects a quote within about 30 days which would be viable for 30-60 days. Once quote is received, it will need to be presented to campus administrators.

4. Training

Melissa discussed future training which is open to all staff and faculty. Training will be offered the second week after summer school starts and the week before August in-service.

• Ida Ponder will offer Adobe training May 14-17, 2007
• Sean Keegan, High Tech Center Training Unit-Cupertino, will provide PDF and Adobe Acrobat accessibility training.
• There will be additional Adobe, Web CT and video production training offered over the summer. The new Web Advisor will be arriving shortly. Retraining will be required for full-time and adjunct faculty. For new adjuncts, Marty suggests placing the new Web Advisor online, disseminating handouts and offer drop-in training sessions.
• Wendy will offer training on media equipment specific to each classroom.

5. Transition Plan for Redbud and Sequoia

The transition group is developing a plan for future use of Redbud and Sequoia. It is important active communication take place between Technology and the Facilities Master Plan Committee. Gary asked Marty, or his designee, to be the “common person” for both committees.

Faculty have current classroom technology enhancement needs which are to be entered into their EMP. Wendy asked that the Tech Team be copied on these requests so equipment support can be anticipated. Gary noted an increasing number of faculty are currently using instructional technology and more will use it as it becomes readily available.

6. Technology Plan and Summary of Recommendations

Gary will send an email to section editors explaining that appropriate sections of the Technology Plan will be forthcoming from Marty. Section editors will forward their revision to Cass Larkin, and she in turn will forward to Marty for final edification. The revised document will be brought back to the Technology Committee for review, new Summary of Recommendations will be developed. Gary will submit the final documents to College Council.

ACTION NEEDED: Gary to notify section editors that appropriate sections will be sent to them by Marty.

ACTION NEEDED: Marty to send sections to section editors.

7. Future Agenda Items – Fall 2007

Summary of Recommendations 07/08 – Use document as starting point to develop agenda items for new year. There will be future discussion as to how this information will be integrated into that document. During Fall 2007 the Committee will bring back the 07/08 Summary of Recommendations as a starting point to develop agenda items for the forthcoming year.

NEXT MEETING: Thursday, March 22, 2007 - Manzanita Conference Room