Technology Committee

Minutes

Thursday, January 25, 2007

Manzanita Conference Room

 

 

Attending:   Gary Mendenhall, Marty Gang, Cass Larkin, Wendy Link, Kelley “KC” Marshall, Brian Greene, Don Smith, Robert Gritz, Melissa Colon, Ida Ponder, Doris Goldson (Recorder)

 

1.  ITC Report – Melissa Colon

                Melissa Colon serves on the WebCT Custom Log-in Page Committee and the Virtual Classroom Committee.  Information will be shared with the Technology Committee on a need-to-know basis.  A custom joint log-in page with MJC is being developed. 

 

2.  Web Focus Group Report – Marty Gang

                The Web Focus Group examined the first draft of website development Best Practices at the last meeting.  The Group will conduct a final review and then present the document to the Technology Committee.  Gary Mendenhall briefly discussed the method of implementing the set of Best Practices.  The plan will be presented to the Technology Committee for review and then forwarded to the College Council for approval.

 

3.  Policy on the Use of E-mail for Announcements – Marty

                At a recent YCCD Technology Committee meeting, there was closure regarding the policy on the use of e-mail for announcements and using the group distribution term, Everyone at YCCD. After consideration at the meeting it was determined this specific term would be eliminated.

                               

                ACTION NEEDED:  Gary will check with Gina Rose regarding status of elimination of the term, Everyone at YCCD.

                               

4.   Scheduling of Technology Classrooms Update

                Gary proposes the Technology Committee begin planning for the upcoming vacated rooms in Redbud and Sequoia once new structures are built.  As some of the Redbud and Sequoia instructors move to new buildings and other faculty members move to various areas as well, there will be a chance to realign room usage in buildings.  A determination will need to be made as to who uses technology on campus, what kind of technology they use and what kind of technology do we need to place in the rooms to meet specific needs.  Previously, $25,000 was set aside to create technology smart classrooms in Redbud and Sequoia.  It is hoped all stakeholders will come together to discuss this situation before technology rooms are vacated. Kathy Schultz has formed a transition work group of interested staff to further discuss this issue.  Gary asked Marty Gang, or his designee, to become a member of the transition group.  The thought is this group will coordinate their efforts with the Facilities Planning Committee to align technology users with technology rooms.  Also, Kelley Marshall reminded everyone to coordinate this interactivity with accessibility planning.  

                               

                ACTION NEEDED:  Gary will ask Kathy Schultz to include Marty Gang, or his designee, as a member of the                                                                          transition work group she is forming.

 

5.  Summary of Recommendations Plan and Potential Desired Spending Plan

                As a result of Columbia College’s most recent accreditation visit, the Accreditation Team noted Columbia College lacks a strategic plan for spending.  It is hoped to resolve this issue using Educational Master Plans (EMPs) as a solid planning document.  EMPs are developed beginning with individual departments (Managers) which then progress to the appropriate area (Deans), moving forward to the unit level (COO/Operations, VP/Student Learning), and finally presented to College Council.  While the EMPs will potentially list all the needs across campus, it will be this Committee’s charge to identify the technology needs and integrate those needs into the Technology Plan and Summary of Recommendations.

 

                More specifically it is thought the overall desired structure plan may be as follows.  All individual units will identify and prioritized all their needs within an EMP.  The Technology Committee will then be able to identify prioritized technology needs on a campus-wide basis using a master EMP.  As technology dollars are allocated to the College from different locations, decisions will be made on a Technology Committee level and College Council level based on the EMP priorities previously determined.  Ultimately, the desired plan is that eventually college-wide spending will be driven by EMPs. 

               

                There is a Technology Plan in place.  This is a long-term plan and revised every other year. The Summary of Recommendations updates the Technology Plan and is the annual statement which makes recommendations for the next fiscal year. Currently these documents reflect limited areas on campus.  Using the desired future structure plan discussed above, the College’s Master EMP would identify all needs campus-wide, and the Technology Committee would easily be able to identify specific technology-related needs.  The upcoming challenge for this Committee will be to integrate these specific needs as listed on the Master EMP into the Technology Plan per the Accreditation Committee’s recommendation.  Using this format, the Summary of Recommendations would provide the next accreditation team with a campus-wide snapshot of the state of technology at Columbia College.

 

                It is planned to present the revised Summary of Recommendations for FY07-08 at the final College Council meeting during the Spring Semester.

 

Future Agenda Items:

1.  Technology Plan and Summary of Recommendations

                A. Current revision

                B. Incorporate all campus units into both documents

2.  Progress on WebCT Orientation Location

3.  Procurement Procedure Revision by Technology & Media Services

4.  Software Plan Review

 

 

Next Meeting 

Thursday, February 8, 2007

1:00 – 2:00 PM

Manzanita Conference Room